Digital Slides - From Powerpoint (PC)

PowerPoint is widely used to create composite pages of figures and text. Not a graphics-creation program so much as a formatting and presentation tool, PowerPoint can produce files from pre-existing text and image files which will make beautiful 35mm slides when processed through the Media Services' Sapphire film recorder. The cost per slide is currently \$4.00, payable by personal check or by authorized charge to a valid NYUMC account.

Although the design and electronic construction of each 35mm slide is performed entirely by the end-user, the actual output and processing is done by Media Services staff. After creating an image file and placing it in the appropriate network directory, the user submits an order via the Media Services Online Order System.

Because a full tutorial and many templates and examples are included with the PowerPoint software, this page serves only to explain the procedure for submitting PowerPoint files for imaging at Media Services.

Submitting PowerPoint Files from a Windows Computer

Be absolutely certain NOT TO MERELY LINK them, but to actually EMBED them as indicated. Do NOT check the Link to File box.

Failure to observe this rule will result in big empty areas where you images should have been.

STEP 2. Open the SLIDE SETUP dialog.

Choose "35mm Slide" to ensure that your images fill the entire surface of the 35mm frame, which is more elongated than a standard letter-size sheet of paper.

Hit OK, and then review your images to verify that they are still acceptable as formatted in the longer frame.

STEP 3.

Save the finished PowerPoint file in the standard presentation format, being certain that the embed TrueType checkbox is selected. Give the file a name of the form "lastname.image.color.ppt" where "lastname" is your last name; "image" is a short term enabling you to distinguish one file from another; "color" indicates the background color of the slide (either "blk" for black, "wht" for white, or "col" for anything else) and "ppt" is "ppt".

File names must be less than 27 characters long and contain no spaces or non-alphabetic characters such as slashes, colons, parentheses, etc.

STEP 4. Send your presentation to our makeslides directory by using Media Services File Upload.

STEP 5. Submit your order via the Media Services Online Order System.

PowerPoint Precautions

• General Considerations
• Remember that the PowerPoint file contains ALL of the slides in a presentation.
• DO NOT use Palatino, Times New Roman or New York typefaces. Use only standard fonts such as Helvetica, Times, and Symbol.
• Do not link images, objects or files to a PowerPoint presentation; embed them, instead.
• Avoid exotic font styles such as Underline, Outline and Shadow and Embed the TrueType when you save the PowerPoint Presentation.
• All of the images within a single PowerPoint file must have the same background type (i.e. "black", "white" or "color").
• Exercise caution when importing images into PowerPoint. Imported TIFF files must be in uncompressed, RGB format. Some images can be damaged if the program converts them to its native picture format.
• To make complex composite figures, or figures which will be used again in manuscripts, photographs or posters, use a layout program such as Illustrator 6 or Quark , or a drawing program such as Freehand instead of PowerPoint.